Administrative Assistant

Job Description:

Rem Zen is seeking a skilled and adaptable Administrative Assistant to support one of the different American companies Rem Zen has partnership with. This role requires an organized and proactive individual who can manage multiple administrative tasks with efficiency and attention to detail. As an administrative professional with Rem Zen, you’ll bring essential support to our clients’ teams, ensuring seamless daily operations regardless of the specific business sector.

The ideal candidate is comfortable navigating varied workflows and can easily adapt to the unique needs of different clients. This role provides a fantastic opportunity to work with international teams, develop versatile administrative skills, and grow within a dynamic BPO environment.

About Us:

Rem Zen is a Business Process Outsourcing (BPO) company dedicated to connecting skilled professionals in Mexico with leading American companies. We specialize in providing high-quality administrative, customer service, and operational support that allows our clients to focus on what they do best. Our commitment to fostering growth, collaboration, and a seamless working environment ensures that both our employees and our clients thrive. At Rem Zen, we believe in creating meaningful connections and offering peace of mind to our clients by handling essential business processes with excellence.

Responsibilities:

• Manage and organize supplies, orders, and equipment inventory remotely.
• Sort, classify, and route documents and information to the correct departments.
• Ensure completeness and accuracy of client-related records and documentation.
• Work extensively with spreadsheets, tracking and verifying inventory data, and cross-referencing information to ensure consistency and accuracy across documents. Double-check and reconcile numbers to ensure they align.
• Communicate effectively with clients and suppliers in English, both via email and phone.
• Prepare and edit reports, spreadsheets, and presentations using Microsoft Office/Google Suite.
• Support scheduling, file management, and other administrative duties as required by each company.

Requirements:

• Proven experience in an administrative role, with a strong foundation in organizational tasks.
• Advanced English proficiency for clear and professional communication with clients and suppliers.
• Strong Microsoft Office/Google Suite skills, especially proficiency in Excel for managing complex spreadsheets, formulas, pivot tables, and charts.
• High level of precision and attention to detail, particularly in cross-checking inventory and financial data.
• Capacity to adapt quickly to different client environments and requirements.
• Excellent interpersonal and organizational skills, with the ability to work both independently and collaboratively.
• Preferred: Bachelor’s degree in Business Administration, Finance, or a related field.
• Experience working in Customer Service and in a BPO environment is an advantage.

We Offer:

• A supportive and collaborative work environment that encourages professional development.
• Opportunities for career growth within a fast-growing BPO organization.
• Competitive salary and benefits package, aligned with experience and skills.
• All benefits granted by law.
• Morning 5-day a week shift (Mon-Fri).

Our Commitment with You:

At Rem Zen, we value your application and encourage you to apply even if we’re not actively hiring, as joining our network opens doors to multiple roles across diverse American companies. When opportunities arise, we’ll notify you and keep your application on a waiting list, prioritizing you for upcoming positions. While immediate responses may not always be possible, rest assured we will reach out for final interviews when new roles open up, offering as many opportunities as you’d like. We’re committed to supporting your career growth and providing a valuable pathway to a fulfilling position when the right match is available.

Rem Zen is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.